Updated for F24 Board 4

board-procedures/bookings.tex

@@ -1,5 +1,5 @@
 \section{Lounge and Hallway Bookings}
-\emph{effective June 26, 2024; replaces June 4, 2024; replaces April 4, 2019; replaces August 19, 2018}\\
+\emph{effective June 26, 2024; replaces June 4, 2024; April 4, 2019; August 19, 2018}\\
 
 The Mathematics Society follows booking procedures in accordance with
 University Policy 15, Bookings, Use and Reservation of University Facilities
@@ -97,7 +97,7 @@ \subsection{Booking Procedures}
 Board, may be suspended for up to four (4) months following the incident.
 
 \section{Equipment Bookings}
-\emph{effective July 26, 2023; replaces August 2018}\\
+\emph{effective November 28, 2024; replaces July 26, 2023; August 2018}\\
 
 Any piece of equipment in the following list, or any other available equipment,
 may be booked by any organizations in group A under University Policy 15, any
@@ -107,14 +107,15 @@ \section{Equipment Bookings}
 \begin{itemize}
 	\item Projector (and projector screen)
 	\item Speakers and microphone
-	\item Canon camera
 	\item Board games
 \end{itemize}
 
 Items on this list may only be borrowed by MathSoc clubs and affiliates:
 
 \begin{itemize}
 	\item Popcorn machine
+	\item Nikon camera
+	\item Canon camera
 \end{itemize}
 
 The equipment borrower must be a student or staff member in the Faculty of Mathematics.
@@ -146,5 +147,7 @@ \subsection{Booking Procedures}
 collectively, may be booked 5 times per term. (i.e. All pieces of equipment
 share the same allowed use count for the term). This limit may be waived at the
 discretion of the Vice President, Operations and one other member of the
-Executive Board.
+Executive Board. All equipment from the above list must be returned to the Vice President, 
+Operations within 24 hours after the event, unless explicit written authorization has been 
+granted by the Vice President, Operations for an extension. 
 

board-procedures/staff.tex

@@ -1,5 +1,5 @@
 \section{Full and Part-time Permanent Staff}
-\emph{effective August 19, 2018; replaces December 1, 1998; new}\\
+\emph{effective November 28, 2024; replaces August 19, 2018; December 1, 1998; new}\\
 
 \subsection{Definitions}
 ``Staff'' means Regular Full-Time Staff and Regular Part-Time Staff, as defined
@@ -30,7 +30,7 @@ \subsection{Human Resources Committee}
     \item Staff evaluations;
     \item The hiring of new Staff;
     \item Disciplinary actions;
-    \item The release of Staff; and
+    \item The release of Staff; and,
     \item The job descriptions of Staff.
 \end{enumerate}
 
@@ -40,3 +40,40 @@ \subsection{Human Resources Committee}
 that it feels necessary in order to conduct its business.
 
 The Committee shall be a Standing Committee of the Board of Directors.
+
+\subsection{Business Manager Performance Appraisal}
+The Business Manager undergoes a Performance Appraisal, hereby referred to as the “evaluation”, every year. 
+
+This evaluation process must be carried out by the President and the Chair of the Board, in collaboration with the Director of Operations and Development of WUSA, hereby referred to as “WUSA Operations”. 
+
+The information collection and evaluation processes outlined in this procedure must align with the University’s HR performance appraisal metrics.
+
+\subsubsection{Termly Information Collection}
+Each academic term, the Chair and the President must meet with WUSA Operations before the third regular meeting of the Board of Directors to discuss collecting information regarding the Business Manager’s performance.
+
+Barring special circumstances, the Chair and the President must then anonymously survey the following groups for feedback regarding performance in the term:
+
+\begin{enumerate}
+\item{Chair of the Board of Directors;}
+\item{Executive Officers;}
+\item{Full-time staff of the Coffee and Donut shop;}
+\item{Directors who act as Chair or Vice-Chair for the Executive Appointment and Executive Evaluation Committees; and,}
+\item{Associate Dean, Undergraduate Studies, or designate.}
+\end{enumerate}
+
+Such responses must be strictly confidential and securely sent to WUSA Operations by the final meeting of the Board of Directors in each term.
+
+The President and the Chair may securely send an additional written evaluation of the Business Manager's performance in the term to WUSA Operations by the end of the term.
+
+The Society will not retain documents, responses, or any associated files once WUSA Operations has received them. Only the Chair, the President and WUSA Operations will be able to view such documents unless they determine that there is a specific and identifiable need for a particular individual to access a certain file or a subset of the
+information contained therein.
+
+\subsubsection{Winter Term Evaluation}
+The Chair and the President in Winter terms must meet with WUSA Operations to initiate the evaluation process no later than February 1. 
+
+Upon initiation of the process, the Chair or the President must inform the Board at its next regular meeting.
+
+The evaluation process shall take into consideration the survey responses from the past year aiming to be a holistic view of performance throughout the year.
+
+The Chair, the President and WUSA Operations shall aim to conclude the process by the end of the term, barring extenuating circumstances.
+