Reformat duplicated

board-procedures/appointment.tex

@@ -40,42 +40,3 @@ \subsection{Confidentiality and Information Retention}
 
 All files of the committee are considered confidential; they may only be viewed by current members of the committee, unless the committee determines that there is a specific and identifiable need for a particular individual not sitting on the committee to access a certain file or a subset of the information contained therein.
 Reports, recommendations, and all associated files must be destroyed no more than five calendar years after their completion.
-
-
-\section{Appointment of Directors}
-\subsection{Overview}
-\subsubsection{Purpose}
-This procedure:
-\begin{enumerate}
-	\item provides a process for students at-large to apply and be considered for a seat on the
-	      Board of Directors for the upcoming governing year elaborating and expanding on Bylaw Article 6,
-	      \textit{Board of Directors}, and
-	\item provides additional guidance on handling vacancies on the Board that may arise.
-\end{enumerate}
-
-\subsubsection{Application}
-This procedure shall supplement the relevant bylaws and policies of the MathSoc.
-In case of a discrepancy between this procedure and the bylaws or policies, the bylaws and their policy interpretation shall prevail.
-
-\subsection{Advance Nominations}
-To allow for candidates who are unable to attend the General Meeting to run for at-large seats, advance nominations will be allowed up to 24 hours before the General Meeting begins.
-Advance candidates may submit a proxy to the chair of the General Meeting who is entitled to answer questions on their behalf if the candidate is unable to attend the meeting.
-All eligible advance candidates are entitled to a blurb to be included in the agenda and shown to attendees as long as the following conditions are met:
-\begin{enumerate}
-	\item the blurb is under 100 words;
-	\item the blurb is submitted at least five business days before the termly General Meeting; and
-	\item the candidate states which election(s) that they are interested in running in.
-\end{enumerate}
-If a candidacy and/or blurb is submitted less than five business days before the General Meeting but more than 24 hours before the General Meeting begins, the chair of the General Meeting shall present these as they see fit during the at-large seat nomination period.
-
-\noindent Advance nominations shall be treated equally to nominations made at the General Meeting.
-
-\subsection{Handling of Vanacies on the Board}
-\subsubsection{Due to becoming an Executive Officer}
-If the holder of an at-large seat is announced to be an Executive Officer the following term before the termly General meeting, an at-large seat with a term of 4 months will be elected at the General Meeting.
-If the announcement comes after the termly General Meeting, Council will be tasked to recommend a candidate to the Board of Directors, to fill the position on a pro-tempore basis after publicising the vacancy.
-
-\subsubsection{Order of Elections}
-Elections for at-large directors shall be done first for the term of longest length that is unfilled.
-This process should repeat until all possible elections for vacancies have been held.
-

board-procedures/bookings.tex

@@ -95,59 +95,3 @@ \subsection{Booking Procedures}
 their booking for the day shall be considered withdrawn and a warning will be issued. If the same 
 organization is late again during that term, their right to book space, at the discretion of the Executive 
 Board, may be suspended for up to four (4) months following the incident.
-
-\section{Equipment Bookings}
-\emph{effective November 28, 2024; replaces July 26, 2023; August 2018}\\
-
-Any piece of equipment in the following list, or any other available equipment,
-may be booked by any organizations in group A under University Policy 15, any
-group in class B, C or D with the approval of the Executive Board, and any
-group in class E with the approval of Council.
-
-\begin{itemize}
-	\item Projector (and projector screen)
-	\item Speakers and microphone
-	\item Board games
-\end{itemize}
-
-Items on this list may only be borrowed by MathSoc clubs and affiliates:
-
-\begin{itemize}
-	\item Popcorn machine
-	\item Nikon camera
-	\item Canon camera
-\end{itemize}
-
-The equipment borrower must be a student or staff member in the Faculty of Mathematics.
-
-\subsection{Booking Procedures}
-
-A booking request should be completed in its entirety by a
-representative of the organization making the booking. Any organization not
-affiliated with MathSoc will also be required to entrust the Executive Board
-with a \$50 security deposit. The request and the deposit drop off must be made
-at least 48 hours before the start of the event.
-
-This security deposit will be returned to the borrower upon return of all the
-equipment except in the following cases:
-
-\begin{enumerate}
-	\item If there is loss of equipment or damage to any equipment that would cause it to not function
-	      properly. Should this be the case, the booking organization will be
-	      responsible for reimbursing MathSoc for the full cost of the item.
-	\item If the equipment is not returned properly and fully cleaned, at the
-	      discretion of the Executive Board. In the case of MathSoc clubs, who do not
-	      pay a deposit, a \$50 cleaning fee will be charged.
-\end{enumerate}
-
-The borrower agrees to be the sole operator of the equipment, or to be present
-at all times during its use. The borrower agrees to return equipment in the same condition as it was rented out. Failure to do so may result in future booking privileges being revoked.
-
-For organizations that are not affiliated with MathSoc, any equipment,
-collectively, may be booked 5 times per term. (i.e. All pieces of equipment
-share the same allowed use count for the term). This limit may be waived at the
-discretion of the Vice President, Operations and one other member of the
-Executive Board. All equipment from the above list must be returned to the Vice President, 
-Operations within 24 hours after the event, unless explicit written authorization has been 
-granted by the Vice President, Operations for an extension. 
-

board-procedures/director-appointment.tex

@@ -0,0 +1,36 @@
+\section{Appointment of Directors}
+\subsection{Overview}
+\subsubsection{Purpose}
+This procedure:
+\begin{enumerate}
+	\item provides a process for students at-large to apply and be considered for a seat on the
+	      Board of Directors for the upcoming governing year elaborating and expanding on Bylaw Article 6,
+	      \textit{Board of Directors}, and
+	\item provides additional guidance on handling vacancies on the Board that may arise.
+\end{enumerate}
+
+\subsubsection{Application}
+This procedure shall supplement the relevant bylaws and policies of the MathSoc.
+In case of a discrepancy between this procedure and the bylaws or policies, the bylaws and their policy interpretation shall prevail.
+
+\subsection{Advance Nominations}
+To allow for candidates who are unable to attend the General Meeting to run for at-large seats, advance nominations will be allowed up to 24 hours before the General Meeting begins.
+Advance candidates may submit a proxy to the chair of the General Meeting who is entitled to answer questions on their behalf if the candidate is unable to attend the meeting.
+All eligible advance candidates are entitled to a blurb to be included in the agenda and shown to attendees as long as the following conditions are met:
+\begin{enumerate}
+	\item the blurb is under 100 words;
+	\item the blurb is submitted at least five business days before the termly General Meeting; and
+	\item the candidate states which election(s) that they are interested in running in.
+\end{enumerate}
+If a candidacy and/or blurb is submitted less than five business days before the General Meeting but more than 24 hours before the General Meeting begins, the chair of the General Meeting shall present these as they see fit during the at-large seat nomination period.
+
+\noindent Advance nominations shall be treated equally to nominations made at the General Meeting.
+
+\subsection{Handling of Vanacies on the Board}
+\subsubsection{Due to becoming an Executive Officer}
+If the holder of an at-large seat is announced to be an Executive Officer the following term before the termly General meeting, an at-large seat with a term of 4 months will be elected at the General Meeting.
+If the announcement comes after the termly General Meeting, Council will be tasked to recommend a candidate to the Board of Directors, to fill the position on a pro-tempore basis after publicising the vacancy.
+
+\subsubsection{Order of Elections}
+Elections for at-large directors shall be done first for the term of longest length that is unfilled.
+This process should repeat until all possible elections for vacancies have been held.

board-procedures/equipment-bookings.tex

@@ -0,0 +1,54 @@
+\section{Equipment Bookings}
+\emph{effective November 28, 2024; replaces July 26, 2023; August 2018}\\
+
+Any piece of equipment in the following list, or any other available equipment,
+may be booked by any organizations in group A under University Policy 15, any
+group in class B, C or D with the approval of the Executive Board, and any
+group in class E with the approval of Council.
+
+\begin{itemize}
+	\item Projector (and projector screen)
+	\item Speakers and microphone
+	\item Board games
+\end{itemize}
+
+Items on this list may only be borrowed by MathSoc clubs and affiliates:
+
+\begin{itemize}
+	\item Popcorn machine
+	\item Nikon camera
+	\item Canon camera
+\end{itemize}
+
+The equipment borrower must be a student or staff member in the Faculty of Mathematics.
+
+\subsection{Booking Procedures}
+
+A booking request should be completed in its entirety by a
+representative of the organization making the booking. Any organization not
+affiliated with MathSoc will also be required to entrust the Executive Board
+with a \$50 security deposit. The request and the deposit drop off must be made
+at least 48 hours before the start of the event.
+
+This security deposit will be returned to the borrower upon return of all the
+equipment except in the following cases:
+
+\begin{enumerate}
+	\item If there is loss of equipment or damage to any equipment that would cause it to not function
+	      properly. Should this be the case, the booking organization will be
+	      responsible for reimbursing MathSoc for the full cost of the item.
+	\item If the equipment is not returned properly and fully cleaned, at the
+	      discretion of the Executive Board. In the case of MathSoc clubs, who do not
+	      pay a deposit, a \$50 cleaning fee will be charged.
+\end{enumerate}
+
+The borrower agrees to be the sole operator of the equipment, or to be present
+at all times during its use. The borrower agrees to return equipment in the same condition as it was rented out. Failure to do so may result in future booking privileges being revoked.
+
+For organizations that are not affiliated with MathSoc, any equipment,
+collectively, may be booked 5 times per term. (i.e. All pieces of equipment
+share the same allowed use count for the term). This limit may be waived at the
+discretion of the Vice President, Operations and one other member of the
+Executive Board. All equipment from the above list must be returned to the Vice President, 
+Operations within 24 hours after the event, unless explicit written authorization has been 
+granted by the Vice President, Operations for an extension. 

board-procedures/public.tex

@@ -15,13 +15,15 @@
 \cleardoublepage\pagenumbering{arabic}
 \input{cnd.tex}
 \input{bookings.tex}
+\input{equipment-bookings.tex}
 \input{keys.tex}
 \input{signing.tex}
 \input{lockers}
 \input{evaluations}
 \input{staff.tex}
 \input{conflictofinterest.tex}
 \input{appointment.tex}
+\input{director-appointment.tex}
 \input{non-director-chair.tex}
 \input{audit.tex}
 \input{marketing.tex}