F25 10-07 Updates

board-procedures/conduct.tex

@@ -2,7 +2,7 @@ \section{Code of Conduct}
 \emph{effective February 18, 2024; replaces November 7, 2023}\\
 
 \subsection{Purpose}
-The Mathematics Society recognizes the tremendous work and dedication our student volunteers put into running events, providing services, and overseeing club activities for the student body. As such, this policy expresses our commitment to foster and maintain an environment that is free of harassment and discrimination, for our students to feel safe. The Society will not tolerate anyone intimidating, humiliating, or sabotaging others in our community. The Society aligns with the Federation's \href{https://wusa.ca/document/harassment-and-discrimination-policy/}{Harassment and Discrimination Policy} and is committed to providing and maintaining a professional environment that is based on respect for the dignity and rights of everyone in the Society.
+The Mathematics Society recognizes the tremendous work and dedication our student volunteers put into running events, providing services, and overseeing club activities for the student body. As such, this policy expresses our commitment to foster and maintain an environment that is free of harassment and discrimination, for our students to feel safe. The Society will not tolerate anyone intimidating, humiliating, or sabotaging others in our community. The Society aligns with the Federation's \href{https://wusa.ca/document/whistleblower-policy/}{Whistleblower Policy} and is committed to providing and maintaining a professional environment that is based on respect for the dignity and rights of everyone in the Society.
 
 The Society has outlined a code of conduct to highlight our expectations for all individuals who participate in the Mathematics Society, as well as the steps to handle unacceptable behaviour.
 
@@ -19,7 +19,7 @@ \subsection{Expected Behaviour}
 \subsection{Unacceptable Behaviour}
 Unacceptable behaviour includes intimidating, harassing, aggressive, abusive, discriminatory, or derogatory speech or actions in any location covered by the scope of this Code of Conduct, as defined in section 9, \textit{Scope}.
 
-For the purposes of this procedure, terms such as ``harassment'' and ``discrimination'' are clearly defined in the Federation's Harassment and Discrimination Policy.
+For the purposes of this procedure, terms such as ``harassment'' and ``discrimination'' are clearly defined in the \href{https://uwaterloo.ca/secretariat/policies-procedures-guidelines/policy-33}{University's Policy 33 - Ethical Behaviour}.
 
 \subsection{Enforcement}
 This Code of Conduct is to be enforced by the following Reporting Officers to the best of their ability:
@@ -47,7 +47,7 @@ \subsection{Experiencing Unacceptable Behaviour}
 	\item the Associate Dean of Undergrad Students of the Faculty, or designate; and
 	\item the Executive Director of the Federation, or designate.
 \end{itemize}
-The Chair of the Board shall chair this committee; if they are ineligible, a suitable replacement shall be appointed by the committee. The committee is appointed on a per-incident basis. The chair of the committee shall be familiar with the Federation's Harassment and Discrimination Policy and Federation's MoU with Societies, and they shall notify the Federation, providing a copy of Appendix A, when a temporary or 1-year ban has been imposed on any individual.
+The Chair of the Board shall chair this committee; if they are ineligible, a suitable replacement shall be appointed by the committee. The committee is appointed on a per-incident basis. The chair of the committee shall be familiar with the Federation's Whistleblower Policy, University Policy 33, and the Federation's MoU with Societies, and they shall notify the Federation, providing a copy of Appendix A, when a temporary or 1-year ban has been imposed on any individual.
 
 \subsection{Consequences of Unacceptable Behaviour}
 Any individual found to be in violation of this Code of Conduct shall receive at least one consequence of the following list, based on what the committee or the Reporting Officer deems appropriate:

board-procedures/evaluations.tex

@@ -4,8 +4,8 @@ \section{Executive Evaluation Committee}
 \subsection{Composition and Selection of Members}
 The membership of the committee shall be:
 \begin{enumerate}
-	\item Two (2) currently sitting members of MathSoc Board;
-	\item Two (2) currently sitting members of MathSoc Council;
+	\item Two (2) currently sitting voting members of MathSoc Board at the time of their appointment to the committee;
+	\item Two (2) currently sitting voting members of MathSoc Council at the time of their appointment to the committee;
 	\item One representative from the Dean's Office as a non-voting member; and
 	\item Business Manager.
 \end{enumerate}

board-procedures/space.tex

@@ -4,7 +4,7 @@ \section{Student Placement and Club Expansion (SPACE) Committee}
 \subsection{Composition and Selection of Members}
 The membership of the committee shall be:
 \begin{enumerate}
-    \item Two (2) currently sitting members of the Board of Directors; and
+    \item Two (2) currently sitting voting members of the Board of Directors; and
     \item The Business Manager.
 \end{enumerate}