docs(deposit): add published records

docs/deposit/published-records.md

@@ -1,13 +1,99 @@
 # Published records
 
+Published records are finalized records made available in the repository. Once a record is published, it becomes accessible to other users.
+
+!!! note
+
+    A [**published record**](../glossary.md#published-record) is not necessarily a **[public](../glossary.md#public) record**. Publishing a record means the record is no longer a [draft](../glossary.md#draft) (a temporary working version) but a finalized record registered in the system. Whether the record is publicly accessible depends on its restriction settings.
+
+A published record contains finalized [metadata](../glossary.md#metadata) and associated files. It also displays additional information such as:
+
+- usage statistics
+- versions
+- [communities](../glossary.md#community)
+- citation details
+
 ## Your records
 
+To see all your records, go to [My Dashboard](https://repository.cern/me/uploads).
+
+![My Dashboard header](images/header-my-dashboard.png "My Dashboard header")
+
+The **My Dashboard** page shows all records you have created or contributed to, including published records and drafts.
+
+From this page you can:
+
+- view your published records
+- access and continue editing [draft](../glossary.md#draft) records
+- monitor the status of your uploads
+- search and filter your records
+- create new uploads
+
+Each record entry displays key information such as the title, status ('[open](../glossary.md#public)' or '[restricted](../glossary.md#restricted)'), and the last update date.
+
+Published records are indicated by a green checkmark, while [draft](../glossary.md#draft) records are shown with a red upload icon.
+
+![Uploads page in My Dashboard](images/uploads-page.png "Uploads page in My Dashboard")
+
+## Records shared with you
+
+Records can be shared with you by other users, allowing you to view or collaborate on them.
+
+To access these records, go to [My Dashboard](https://repository.cern/me/requests) > [Uploads](https://repository.cern/me/uploads) and select the [Shared with me](https://repository.cern/me/uploads?q=&f=shared_with_me%3Atrue) tab.
+
+Shared records may allow different levels of access depending on the permissions granted to you by the record owner.
+
+![Shared with me tab in Uploads](images/uploads-shared-with-me.png "Shared with me tab in Uploads")
+
 ## Edit
 
+[Draft](../glossary.md#draft) records can be edited at any time before they are published.
+
+To edit a draft:
+
+1. Open the draft from [My Dashboard](https://repository.cern/me/requests) > [Uploads](https://repository.cern/me/uploads).
+2. Update the metadata or files as needed.
+3. Save your changes.
+
+For published records, only the [metadata](../glossary.md#metadata) can be edited.
+
+To edit metadata of a [published record](../glossary.md#published-record):
+
+1. Open the published record you want to modify.
+2. Click **Edit**.
+3. Update the metadata.
+4. Save and publish the changes.
+
+![Edit action on a published record](images/edit-record.png "Edit action on a published record")
+
+If you need to modify or replace files, you must create a [new version](../glossary.md#new-version) of the record.
+
 ## New version
 
+To modify the files of a [published record](../glossary.md#published-record), create a new version.
+
+To create a new version:
+
+1. Open the published record.
+2. Click **New version**.
+3. A [draft](../glossary.md#draft) copy of the record is created.
+4. Update the [metadata](../glossary.md#metadata) or files as needed.
+5. Publish the draft to release the new version.
+
+![New version button on a record](images/new-version-button.png "New version button on a record")
+
+CDS keeps a version history, so all previous versions remain accessible.
+
+All versions of a record are linked together, allowing you to navigate between older and newer versions.
+
+!!! tip
+
+    To learn more about how [DOIs](../glossary.md#doi) work with record versions, see the [DOI versioning FAQ](https://repository.cern/help/versioning).
+
+![Record versions section](images/record-versions.png "Record versions section")
+
 ## Delete
 
-You cannot delete a published record. Deletion is allowed according to the [Content Policy](https://repository.cern/content-policy).
+You cannot delete a [published record](../glossary.md#published-record). Deletion is allowed according to the [Content Policy](https://repository.cern/content-policy).
 
-Please [open a ticket](https://cern.service-now.com/service-portal?id=service_element&name=CDS-Service) if you wish to delete a published record.
+Please [open a ticket](https://cern.service-now.com/service-portal?id=service_element&name=CDS-Service) if you wish to delete a [published record](../glossary.md#published-record).