DOC-1877: Add associations and homeowners associations sections for Germany

docs/partnership/document-center/company-registration/belgium.mdx

@@ -71,11 +71,14 @@ import DocumentsIntro from '../partials/_intro-registration.mdx';
 | Akte van Oprichting / Statuts | Articles of Association | <ul><li>Must be dated and signed.</li><li>Must be the most recently published version.</li><li>If amendments have been made, it must be dated within the last **6 months**.</li><li>Must include company name, objectives, and management structure.</li></ul> |
 | Notulen vergadering / Procès verbal* | Latest meeting minutes* | <ul><li>Must be the most recent.</li><li>Signed by attendees.</li></ul> |
 | Identiteitsdocument / Pièce d'identité | Identity document of UBOs | <ul><li>All valid identity documents are accepted.</li><li>Must be in color (both sides if applicable).</li></ul> |
-| KVK uittreksel UBO-register / Extrait registre UBO | Ultimate Beneficial Owner (UBO) certificate | <ul><li>Official document signed and stamped.</li><li>Requested if not clearly shown on proof of registration.</li><li>Screenshots of the UBO declaration are not accepted.</li></ul> |
+| Uittreksel UBO-register / Extrait registre UBO | UBO register extract | <ul><li>From UBO Register (requires NBB authorization) **or** company provision.</li><li>Mandatory under Belgian law.</li></ul> |
 | Bewijs van adres / Justificatif de domicile | Proof of address of UBOs | <ul><li>Must be dated within the last 3 months.</li></ul> |
 | Bewijs van adres / Justificatif de l'adresse de la société | Proof of company address | <ul><li>Must be dated within the last 3 months.</li></ul> |
 | Aangifte vennootschapsbelasting / Avis d'imposition | Business income tax return | <ul><li>Most recent (for the previous year).</li></ul> |
-| Volmacht / Procuration | Power of Attorney and identity document of the legal representative | <ul><li>Must be dated (within the last year) and signed.</li><li>Identity document required if the legal representative is not the account holder.</li><li>Must be submitted in color, both sides (if applicable).</li></ul> |
+| Volmacht / Procuration | Power of Attorney (if applicable) | <ul><li>From authorized directors/Board of Directors.</li><li>Must grant power to open *and* manage accounts.</li><li>Must be dated (within the last year) and signed.</li><li>Identity document required if the legal representative is not the account holder.</li></ul> |
+| Organisatiestructuur / Organigramme | Governance structure documentation | <ul><li>Required when the association's governance structure is complex or not clear from other documents.</li><li>Provided by the account holder.</li></ul> |
+| Lidmaatschapsovereenkomst / Convention d'adhésion | Membership agreement | <ul><li>Must include member names, terms, and conditions of membership.</li></ul> |
+| PEP-verklaring / Formulaire Personne Politiquement Exposée (PPE) | Politically Exposed Person (PEP) form | <ul><li>Sent to the user (based on your communication preferences).</li><li>Must be dated and signed.</li></ul> |
 
 ## Homeowner associations {#homeowners-associations}
 
@@ -91,11 +94,13 @@ import DocumentsIntro from '../partials/_intro-registration.mdx';
 |---|---|---|
 | Uittreksel Handelsregister / Extrait BCE* | Proof of Registration* | <ul><li>From CBE Public Search using address or registration number - save as PDF.</li><li>⚠️ **Note:** Some HOAs not yet registered in CBE.</li></ul> |
 | Basisakte en appartementsreglement / Acte de base et règlement de copropriété | Deed of Co-ownership and Internal Regulations | <ul><li>To be provided by the HOA.</li><li>Must be the most recently published version, or dated within the last **6 months** if amendments have been made.</li><li>Fundamental governing documents.</li></ul> |
-| Notulen vergadering / Procès verbal* | Latest meeting minutes* | <ul><li>To be provided by HOA.</li><li>Shows current decisions and authority.</li><li>Must be the most recent.</li><li>Must be signed by assembly president, secretary, and co-owners present.</li></ul> |
-| Identiteitsdocument / Pièce d'identité* | Identity document of Syndic* | <ul><li>All valid identity documents are accepted.</li><li>Syndic is sole legal representative.</li><li>Must be a valid identity document.</li><li>Must be submitted in color, both sides (if applicable).</li></ul> |
-| Professionele referenties / Attestation professionnelle | Professional credentials | <ul><li>IPI number verification from IPI website.</li><li>IPI number format: 6 digits (e.g., 505.833).</li><li>Verification if professional Syndic.</li></ul> |
-| Financiële verklaring / Compte financier | Financial statement | <ul><li>To be provided by HOA.</li><li>For enhanced due diligence.</li></ul> |
+| Notulen vergadering / Procès verbal de l'assemblée générale* | Latest meeting minutes* | <ul><li>To be provided by HOA.</li><li>Shows current decisions and authority.</li><li>Must be the most recent.</li><li>Must be signed by assembly president, secretary, and co-owners present.</li></ul> |
+| Identiteitsdocument / Pièce d'identité van de syndicus* | Identity document of Syndic* | <ul><li>All valid identity documents are accepted.</li><li>Syndic is sole legal representative.</li><li>Must be a valid identity document.</li><li>Must be submitted in color, both sides (if applicable).</li></ul> |
+| Professionele referenties / Attestation professionnelle | Professional credentials | <ul><li>IPI/BIV number verification from IPI website.</li><li>IPI number format: 6 digits (e.g., 505.833).</li><li>Verification if professional Syndic.</li></ul> |
+| Financiële verklaring / Compte financier / Rapport d'activité / Relevés bancaires | Financial statements / Evidence of financial activity | <ul><li>To be provided by HOA.</li><li>For enhanced due diligence.</li></ul> |
 | Volmacht / Procuration | Power of attorney from Syndic | <ul><li>From Syndic only.</li><li>⚠️ Syndic cannot delegate without general assembly agreement.</li><li>Proof of general assembly authorization for delegation required.</li><li>Must be dated (within the last year) and signed.</li></ul> |
+| Organisatiestructuur / Organigramme | Governance structure documentation | <ul><li>Required when the association's governance structure is complex or not clear from other documents.</li><li>Provided by the account holder.</li></ul> |
+| UBO-verklaring / Extrait registre UBO | UBO declaration / UBO register extract | <ul><li>From UBO Register (requires NBB authorization).</li><li>Requested by Swan only where governance is unclear.</li></ul> |
 
 ## Cooperatives {#cooperatives}
 
@@ -113,7 +118,7 @@ import DocumentsIntro from '../partials/_intro-registration.mdx';
 | Lidmaatschapsovereenkomst / Convention d'adhésion* | Membership agreement* | <ul><li>Must include member names, terms, and conditions of membership.</li></ul> |
 | Akte van Oprichting / Statuts | Articles of Association | <ul><li>Must be dated and signed.</li><li>Must be the most recently published version.</li><li>If amendments have been made, it must be dated within the last **6 months**.</li><li>Must include company name, objectives, and management structure.</li></ul> |
 | Notariële oprichtingsakte / Acte notarié de constitution* | Notarial deed of incorporation (with list of directors)* | <ul><li>Includes the appointment of board members in the final provisions (Slotbepalingen).</li></ul> |
-| Uittreksel UBO-register / Extrait registre UBO | Ultimate Beneficial Owner (UBO) certificate | <ul><li>Official document signed and stamped.</li><li>Requested if not clearly shown on proof of registration.</li><li>If not available, a membership certificate, share certificate, or UBO confirmation letter may be accepted.</li><li>Screenshots of the UBO declaration are not accepted.</li></ul> |
+| UBO-verklaring / Extrait registre UBO | Ultimate Beneficial Owner (UBO) certificate | <ul><li>Official document signed and stamped.</li><li>Requested if not clearly shown on proof of registration.</li><li>If not available, a membership certificate, share certificate, or UBO confirmation letter may be accepted.</li><li>Screenshots of the UBO declaration are not accepted.</li></ul> |
 | Notulen vergadering / Procès-verbal | Meeting minutes, house rules, member list, voting records, or board member documents | <ul><li>Only required once members or investors are onboarded.</li><li>Must be the latest versions.</li><li>Signed by attendees.</li><li>Not mandatory for cooperatives less than 1 year old.</li></ul> |
 | Bewijs van adres / Justificatif de domicile | Proof of address | <ul><li>Must be dated within the last 3 months.</li></ul> |
 | Financiële overzichten / États financiers | Financial statements | <ul><li>Most recent annual report or balance sheet.</li><li>Dated within the last 3 months.</li></ul> |

docs/partnership/document-center/company-registration/france.mdx

@@ -51,8 +51,8 @@ import DocumentsIntro from '../partials/_intro-registration.mdx';
 | Statuts de l'association | Articles of Association | <ul><li>Must be dated and signed.</li><li>Must be the most recently published version.</li><li>If amendments have been made, it must be dated within the last **6 months**.</li></ul> |
 | Procuration signée par le représentant légal et Pièce d'identité du représentant légal | Power of Attorney (POA) and the identity document of the legal representative. | <ul><li>POA must be dated (within the last year) and signed.</li><li>Identity document of the legal representative if they are not the account holder.</li><li>Must be submitted in color, both sides (if applicable).</li></ul> |
 | Pièce d'identité des bénéficiaires effectifs | Identity documents of the UBOs | <ul><li>All valid identity documents are accepted.</li><li>Must be submitted in color, both sides (if applicable).</li></ul> |
-| Justificatif de domicile des bénéficiaires effectifs | Proofs of address of UBOs | <ul><li>Must be dated within the last 3 months.</li></ul> |
-| Formulaire Personne Politiquement Exposée (PPE) | Politically Exposed Person (PEP) form | <ul><li>Will be sent to the end user (based on your communication preferences).</li><li>Must be dated and signed.</li></ul> |
+| Justificatif de domicile des bénéficiaires effectifs | Proof of address of UBOs | <ul><li>Must be dated within the last 3 months.</li></ul> |
+| Formulaire Personne Politiquement Exposée (PPE) | Politically Exposed Person (PEP) form | <ul><li>Will be sent to the user (based on your communication preferences).</li><li>Must be dated and signed.</li></ul> |
 | Etat financiers de l'organisation or Liasse Fiscale | Proof of company income | <ul><li>Must be the most recent.</li></ul> |
 | Déclaration sur l'honneur des Bénéficiaires effectifs | Sworn statement | <ul><li>Must be dated and signed within the last 3 months.</li></ul> |
 | Organigramme de l'entreprise | Company structure chart | <ul><li>Document must be authentic and the latest version.</li></ul> |
@@ -76,7 +76,7 @@ import DocumentsIntro from '../partials/_intro-registration.mdx';
 | Preuve d'activité | Proof of activity | <ul><li>For professions libérales, provide the URSSAF declaration from the last month.</li></ul> |
 | Justificatif de l'adresse de la société | Proof of company address | <ul><li>Provide a document such as Synthèse INPI, Kbis, or avis de situation INSEE.</li><li>Must be dated within the last 3 months.</li></ul> |
 | Justificatif de ressources | Proof of income | <ul><li>Submit a tax return (Avis d'imposition) from the previous year, or</li><li>last month's pay slip (fiches de paie) dated within the last 3 months, or</li><li>the last URSSAF declaration.</li></ul> |
-| Formulaire Personne Politiquement Exposée (PPE) | Politically Exposed Person (PEP) form | <ul><li>Will be sent to the end user (based on your communication preferences).</li><li>Must be signed and dated.</li></ul> |
+| Formulaire Personne Politiquement Exposée (PPE) | Politically Exposed Person (PEP) form | <ul><li>Will be sent to the user (based on your communication preferences).</li><li>Must be signed and dated.</li></ul> |
 
 
 ## Associations {#associations}
@@ -92,18 +92,22 @@ import DocumentsIntro from '../partials/_intro-registration.mdx';
 
 ### Accepted documents {#association-documents}
 
-
 | Document type (French) | Description | Details |
 |---|---|---|
-| Preuve d'enregistrement* | Proof of registration* | <ul><li>Announcement in the Journal Officiel (official journal).</li><li>Requested for associations from **Alsace** or **Moselle**.</li></ul> |
+| Preuve d'enregistrement* | Proof of registration* | <ul><li>Announcement in the Journal Officiel (JOAFE).</li><li>Requested for associations from **Alsace** or **Moselle**.</li></ul> |
 | Statuts de l'association | Articles of Association | <ul><li>Must be dated and signed.</li><li>Must be the most recently published version.</li><li>If amendments have been made, it must be dated within the last **6 months**.</li></ul> |
-| Procès verbal* | Latest meeting minutes* | <ul><li>Meeting minutes must be the most recent within the last 2 years.</li></ul> |
-| Procès verbal du président* | Appointment of the president* | <ul><li>Internal company document showing the details of the appointed president.</li></ul> |
-| Justificatif de l'adresse de la société | Proof of company address | <ul><li>Must be dated within the last 3 months.</li></ul> |
-| Avis d'imposition | Company's tax return | <ul><li>Must be the most recent tax return.</li></ul> |
-| Procuration signée par le représentant légal et Pièce d'identité du représentant légal | Power of attorney & identity document of the legal representative (if not the account holder) | <ul><li>Must be dated within the last year.</li></ul> |
-| Premier transfert | First transfer | <ul><li>Requested for associations from **Alsace** or **Moselle**.</li></ul> |
-| Formulaire Personne Politiquement Exposée (PPE) | Politically Exposed Person (PEP) form | <ul><li>Will be sent to the end user (based on your communication preferences).</li><li>Must be signed and dated.</li></ul> |
+| Procès-verbal de la dernière assemblée générale* | Latest general meeting minutes* | <ul><li>Meeting minutes must be the most recent within the last 2 years.</li></ul> |
+| Procès verbal du président | Appointment of the president | <ul><li>Internal company document showing the details of the appointed president.</li></ul> |
+| Justificatif de l'adresse de l'association | Proof of association address | <ul><li>Must be dated within the last 3 months.</li></ul> |
+| Justificatif de situation financière / origine des fonds | Evidence of the association's funds | <ul><li>Must be the most recent version, and can include annual accounts, bank statements, and tax returns.</li></ul> |
+| Procuration et pièce d'identité du représentant légal | Power of attorney and identity document of the legal representative (if not the account holder) | <ul><li>Must be dated within the last year.</li></ul> |
+| Structure de gouvernance / Organigramme | Governance structure documentation | <ul><li>Required when the association's governance structure is complex or not clear from other documents.</li><li>Provided by the account holder.</li></ul> |
+| Liste des membres / Règlement d'admission | Membership list / admission rules | <ul><li>Provided by the account holder.</li></ul> |
+| Déclaration des bénéficiaires effectifs / Déclaration de contrôle effectif | UBO declaration  | <ul><li>For example:<ul><li>Copie intégrale des informations déclarées</li><li>Déclaration Relative au(x) Bénéficiaire(s) Effectif(s) d'une Société</li><li>Document Relatif au Bénéficiaire Effectif</li></ul></li><li>Must be an official document, dated, signed, and stamped.</li><li>Provided by the account holder.</li></ul> |
+| Décret de reconnaissance d'utilité publique | Declaration recognizing public utility status | <ul><li>Must be dated within the last 3 months.</li><li>Provided by the account holder.</li></ul> |
+| Formulaire Personne Politiquement Exposée (PPE) | Politically Exposed Person (PEP) form | <ul><li>Will be sent to the user by Swan (based on your communication preferences).</li><li>Must be signed and dated.</li></ul> |
+| Déclaration sur l'honneur / auto-déclaration signée | Sworn statement | <ul><li>Must be dated within the last 3 months.</li><li>Provided by the account holder.</li></ul> |
+
 
 ## Homeowners associations {#homeowners-associations}
 
@@ -131,7 +135,7 @@ import DocumentsIntro from '../partials/_intro-registration.mdx';
 | Procès verbal de nomination des élus | Minutes of appointment of elected officials | <ul><li>Internal company document</li><li>Must be signed.</li></ul> |
 | Justificatif de l'adresse de la société | Proof of company address | <ul><li>Must be dated within the last 3 months.</li></ul> |
 | Avis d'imposition de l'entreprise | Company's tax return | <ul><li>Must be the most recent tax return.</li></ul> |
-| Formulaire Personne Politiquement Exposée (PPE) | Politically Exposed Person (PEP) form | <ul><li>Will be sent to the end user</li><li>Must be dated and signed.</li></ul> |
+| Formulaire Personne Politiquement Exposée (PPE) | Politically Exposed Person (PEP) form | <ul><li>Will be sent to the user</li><li>Must be dated and signed.</li></ul> |
 
 :::warning Additional documentation
 Depending on the company type, business activity, and applicable regulations, Swan may request additional documentation at any stage of the account lifecycle. The documents listed on these pages are standard requirements — not an exhaustive list.